Meter Excess Charges Per Day

Overview

When charging excess meter usage on a per day basis, the Invoice will typically have one line for the vehicle which is charging the hire of the vehicle at a "Day" rate (e.g. $100 per day), and another line to charge the excess meter usage on a "Per Km" basis (e.g. 50km excess).

How the meter excess is calculated

The system looks at the overall "Day" units being charged for the hire, and multiplies the number of Days by the "Meter Excess Per Day" as per the Selling Unit settings for the second Invoice line.  For example 4 Days Hire X 100Km excess per day = 400km allowance.  So if the customer's meter usage is 450km then the customer is to be charged 50km excess.  The excess rate is charged on a "Per Unit" basis, e.g. $1.00 per Km.

Hire item on first line must be metered

In the example above, the first Invoice line lists the vehicle 'hire' item as normal, with the "Day" charge, e.g. 4 Days.  The vehicle item must be set as a "Metered" item.

1. From the main menu strip at the top, go to Setup > Items.

2. Lookup and edit the hire item.

3. Click the Other tab.  

4. Ensure the Metered box is checked.

5. Scroll down and click Save Changes.