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Cloud Drive links

HirePOS conveniently stores smaller image files and signature images in the cloud database, however larger files and attachment files can be stored in a cloud "storage" service, for example Google Drive, One Drive, Sharepoint, Dropbox.

Using a Cloud Drive link allows you to store a reference link to the file rather than storing the actual physical file itself.

Other users can update the file (or folder of files) in the Drive and you know that any reference to the file (or folder) will always be the latest.
This avoids having to re-import the file as an attachment if the file changes.

The following video demonstrates creating a document in Google Drive and then right-clicking the document to get a sharable link and finally pasting the link into the HirePOS attachments field on a Sales Record, and using the eyeball icon to open and view the file.


If you go into the Setup > Items > (Edit Item) > Other Tab you'll find a section at the bottom for cloud drive links, if you need to attach a link to an item, rather than a Sales Record.