Availability (Overview)

Availability can be accessed via the Availability button on the Main Menu, the Sales/Hire dropdown menu, or the Double-Bookings tab on a Sales Record.

Checking Availability for Bulk Items

There is a difference in how singular and bulk items are displayed. For example bulk items are displayed as a series of numbers in the grid, indicating the quantity available or booked, depending on your settings (see below).

Keep in mind, that because bulk items are displayed with a number for the entire day, we recommend setting your view to Hour mode at the top of the screen to be most accurate.

Checking Availability for Singular Items

By default, singular items (hire items with a QTY for Hire of 1) are displayed as a bar showing the record that is booking them. When there is an overlap, the highest priority record will be displayed in its entirety, and the others will be overlapped by it (you can set this priority in your settings. Find out more by reading the section "Bar Z-Order" below)

Checking Availability for a specific item

To check the availability of an item over a particular time period, simply narrow the filters to display the item(s) you wish to check onscreen, and observe the grid. If there are any bars visible, or any numbers with a grey or red background, there is a booking in the system for the corresponding item.

For more information, you can click the "QTY for Hire" number on the item line you wish to investigate. This will list all of the bookings against the item, and provide a resulting "available for hire" count. If this is positive, you have items remaining. If it is '0' you are perfectly booked out. If it is a negative number, you are overbooked.